Your spreadsheet was never the problem. Keeping it up was.
Keep Gmail, and keep your sheet if you like it. YouSpot reads your email and calendar, so the list of people who've gone quiet keeps itself.
Free to start. No credit card.
- YouSpot
- Fills itself from your inbox and calendar
- Gmail and a spreadsheet
- Current as of the last time you typed
A sheet is free, it's yours, and it knows exactly what you typed into it. YouSpot knows what happened: who you wrote to, who you met, and who you haven't heard from since.
The sheet holds what you typed. YouSpot holds what happened.
Both can keep a list of the people you work with. Only one of them keeps it without you.
| The decision | YouSpot | Gmail and a spreadsheet |
|---|---|---|
| Getting your people in | Connect Gmail and Google Calendar. It builds the list from your history, and your sheet can come too. | You type each person in, or paste them from somewhere else. |
| Keeping it current | Updates as you send mail. Nothing to fill in. | Current as of the last time you edited it. |
| Knowing who's gone quiet | Ask "who haven't I talked to in six months?" and get names, with the last thread. | Sort by a last-contact column, if you kept it up. |
| Remembering what you talked about | The last emails and meetings with them, in one place. | Search your inbox, then your notes, then your memory. |
| Price and control | Start on Free. Pro is $10 a month. Export everything whenever you like. | Free, fully yours, and any column you want. |
Compared on 25 September 2026. Google Sheets, Excel and Gmail are trademarks of their owners.
What you'd see
An example of one question, answered from sent mail and a calendar.
Free to start. No credit card.
Where a spreadsheet is the better pick
Said plainly, so the rest of the page is easier to believe.
Your whole list fits in your head.
Three clients and a handful of referrers is a list memory handles fine. YouSpot earns its place once the people you've worked with run past what you can hold, somewhere around a hundred.
You won't connect your inbox to anything.
A sheet asks for no access. YouSpot reads your mail to know who's gone quiet, and not wanting that is a fair line to draw.
You want every column your way.
A sheet takes any shape you give it. YouSpot decides what a person, a company and a note look like, so you don't have to, and so you can't.
Switching from a spreadsheet
Nothing gets left behind, because nothing gets taken away.
- 01
Connect Gmail and Google Calendar.
About a minute. Your sent mail becomes the list of everyone you've worked with.
- 02
Upload your sheet.
Once, as a CSV. The people in it join everyone from your inbox. Keep the sheet itself if you like it.
- 03
Ask who's gone quiet.
Names, the last thread with each, and a draft to reconnect when you want one. You send it.
Questions
- Is YouSpot a spreadsheet CRM alternative?
- For the part a sheet struggles with, yes: knowing who's gone quiet without typing it in. Plenty of people keep their sheet for everything else.
- Does YouSpot sync with Google Sheets?
- No. You upload a sheet once, as a CSV, and your email and calendar keep the people in it current after that.
- Do I have to type anyone in?
- No. Gmail and Google Calendar fill the list, and the mail you send keeps it current.
- Can I get everything back out?
- Yes. Export your whole second brain as Markdown whenever you like. It's yours, in files any app can open.
- What does it cost?
- Start on Free, no credit card needed. Pro is $10 a month, and you can cancel anytime.
What you can count on.
Gmail is read-only.
YouSpot can read your mail. It can't send, change or delete any of it.
Your mail stays in Gmail.
A message is read when you ask a question. It isn't copied into YouSpot.
Nothing goes out on its own.
Drafts wait for you. Nothing reaches another person until you send it.
Everything comes with you.
Export your whole second brain as Markdown files whenever you like.
Leaving is one step.
Disconnect Gmail and YouSpot's access ends right away. Delete your account and your data goes with it.
Keep the sheet. Stop typing into it.
Connect Gmail, and a minute later you'll see who's gone quiet.
Free to start. No credit card needed.