Keep Gmail, and keep your sheet if you like it. YouSpot reads your email and calendar, so the list of people who've gone quiet keeps itself.
Free to start. No credit card.
A sheet is free, it's yours, and it knows exactly what you typed into it. YouSpot knows what happened: who you wrote to, who you met, and who you haven't heard from since.
Both can keep a list of the people you work with. Only one of them keeps it without you.
| The decision | YouSpot | Gmail and a spreadsheet |
|---|---|---|
| Getting your people in | Connect Gmail and Google Calendar. It builds the list from your history, and your sheet can come too. | You type each person in, or paste them from somewhere else. |
| Keeping it current | Updates as you send mail. Nothing to fill in. | Current as of the last time you edited it. |
| Knowing who's gone quiet | Ask "who haven't I talked to in six months?" and get names, with the last thread. | Sort by a last-contact column, if you kept it up. |
| Remembering what you talked about | The last emails and meetings with them, in one place. | Search your inbox, then your notes, then your memory. |
| Price and control | Start on Free. Pro is $10 a month. Export everything whenever you like. | Free, fully yours, and any column you want. |
Compared on 25 September 2026. Google Sheets, Excel and Gmail are trademarks of their owners.
An example of one question, answered from sent mail and a calendar.
Free to start. No credit card.
Said plainly, so the rest of the page is easier to believe.
Three clients and a handful of referrers is a list memory handles fine. YouSpot earns its place once the people you've worked with run past what you can hold, somewhere around a hundred.
A sheet asks for no access. YouSpot reads your mail to know who's gone quiet, and not wanting that is a fair line to draw.
A sheet takes any shape you give it. YouSpot decides what a person, a company and a note look like, so you don't have to, and so you can't.
Nothing gets left behind, because nothing gets taken away.
About a minute. Your sent mail becomes the list of everyone you've worked with.
Once, as a CSV. The people in it join everyone from your inbox. Keep the sheet itself if you like it.
Names, the last thread with each, and a draft to reconnect when you want one. You send it.
YouSpot can read your mail. It can't send, change or delete any of it.
A message is read when you ask a question. It isn't copied into YouSpot.
Drafts wait for you. Nothing reaches another person until you send it.
Export your whole second brain as Markdown files whenever you like.
Disconnect Gmail and YouSpot's access ends right away. Delete your account and your data goes with it.
Connect Gmail, and a minute later you'll see who's gone quiet.
Free to start. No credit card needed.
