YouSpot Privacy Policy

Updated: August 2026

Introduction

YouSpot ("Company" or "We") respect your privacy and are committed to protecting it through our compliance with this policy.

This policy describes the types of information we may collect from you or that you may provide when you visit the website YouSpot (our "Website") or use our agents (our "Services") and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This policy applies to information we collect:

On this Website.
In email, text, and other electronic messages between you and this Website.

It does not apply to any website, mobile app, service, or product that does not display or link to this Privacy Policy or that contains its own privacy notice.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website. This policy may change from time to time (see Changes to Our Privacy Policy), so please check the policy periodically for updates.

Information We Collect and How We Collect It

We collect several types of information from and about users of our Website, including information:

By which you may be personally identified, such as name, postal address, email address, telephone number, or any other identifier by which you may be contacted online or offline ("personal information");
That is about you but individually does not identify you; and/or
About your internet connection, the equipment you use to access our Website, and usage details.

We collect this information:

Directly from you when you provide it to us.
Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
From third parties, for example, our business partners.

Information You Provide to Us

The information we collect on or through our Website may include:

Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, posting material, or requesting further services. We may also ask you for information when you report a problem with our Website.
Records and copies of your correspondence (including email addresses), if you contact us.

You also may provide information to be published or displayed (hereinafter, "posted") on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, "User Contributions"). Your User Contributions are posted on and transmitted to others at your own risk.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

Details of your visits to our Website, and other communication data and the resources that you access and use on the Website.
Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information we collect automatically may include personal information, or we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

Estimate our audience size and usage patterns.
Store information about your preferences, allowing us to customize our Website according to your individual interests.
Speed up your searches.
Recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website. For information about managing your privacy and security settings for cookies, see Choices About How We Use and Disclose Your Information.
Web Beacons. Pages of our Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

We do not collect personal information automatically, but we may tie non-personal information collected automatically to personal information about you that we collect from other sources or that you provide to us.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

To present our Website and its contents to you.
To provide you with information, products, or services that you request from us.
To fulfill any other purpose for which you provide it.
To notify you about changes to our Website or any products or services we offer or provide though it.
To allow you to participate in interactive features on our Website.
In any other way we may describe when you provide the information.
For any other purpose with your consent.

We may also use your information to contact you about our own and third-parties' goods and services that may be of interest to you. If you do not want us to use your information in this way, please check the relevant box located on the form on which we collect your data. For more information, see Choices About How We Use and Disclose Your Information.

Google User Data

Connecting a Google account to YouSpot is optional. If you do connect one, this section describes what we access, why, where it is kept, how long we keep it, and how to revoke it. It applies in addition to the rest of this policy; where the two differ, this section governs data obtained through Google APIs.

What We Access and Why

Gmail messages. We read message headers, subject lines, and message bodies from the mailboxes you connect, so that YouSpot can answer your questions about your mail, retrieve a message you ask for, and build your list of the people you correspond with. The same permission also lets us remove a message from your inbox (archiving) and save a draft message into your Drafts folder, both only when you ask us to. We never delete or alter mail you already have, and we never send a draft on your behalf.
Sending mail. We can send a message as the connected account. We do so only at your request.
Google Calendar. We read your calendars and the events on them, and create or change an event when you ask us to.

We do not request access to Google Drive, Google Contacts, or your Google account settings.

What We Store, and What We Do Not

We do not store the contents of your Gmail messages or your calendar events. They are read from Google's APIs at the moment you make a request and are discarded once that request has been answered. What we do retain is:

The OAuth access and refresh tokens for each connected account, so that the connection keeps working without asking you to authorize it again.
Summary counts recorded at the time you connect: the number of messages and threads in the mailbox, and the number of events on the calendar.
Contact records derived from your message headers: email address, display name, email domain, how many messages you have exchanged, and the date of the most recent one.

How We Protect It

Traffic between you and YouSpot, and between YouSpot and Google's APIs, is encrypted in transit using TLS.
We request the narrowest set of permissions that supports the features we offer, and we do not ask for scopes we have no feature for.
Every call to Google is made with the credentials of the account you connected and is scoped to your user. One user's credentials cannot be used to reach another user's mail or calendar.
Access to the production systems holding these credentials is limited to personnel who need it to operate and support the service.
You can withdraw our access at any time, and we act on it immediately. See Retention, Revocation, and Deletion below.

Who Else Sees It

To answer a question about your mail or calendar, the relevant content is sent to the third-party AI service provider that generates the response, which processes it in order to produce your answer and not for its own purposes. To determine whether a sender is a person rather than a bulk mailer, we send only that sender's email address to a third-party profile lookup service. We do not sell your Google data, we do not use it for advertising, and we do not disclose it for any purpose other than providing the features you are using.

Limited Use

YouSpot's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular, YouSpot does not use data obtained through Google Workspace APIs to develop, improve, or train generalized artificial intelligence or machine learning models.

Retention, Revocation, and Deletion

We keep the data described in this section for as long as the Google account remains connected to your YouSpot account.

You can disconnect a Google account at any time from /user/integrations/gmail. Disconnecting deletes the stored tokens for that account and revokes our grant with Google, which ends all further access. You may also revoke it directly from Google at myaccount.google.com/permissions.

Disconnecting a mailbox does not by itself remove the contact records already derived from it. Deleting your YouSpot account at /user/settings/account revokes every connected Google grant and removes all of the data described in this section, including those contact records. You may also ask us to delete it at any time by writing to privacy@youspot.com.

For a plain-language walkthrough of the Google connection, see /guide/gmail.

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy:

To our subsidiaries and affiliates.
To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
To fulfill the purpose for which you provide it. For example, if you give us an email address to use the "email a friend" feature of our Website, we will transmit the contents of that email and your email address to the recipients.
For any other purpose disclosed by us when you provide the information.
With your consent.

We may also disclose your personal information:

To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Company or others.

Mobile Information: No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.

Children Under the Age of 16

Our Website is not intended for children under 16 years of age. No one under age 16 may provide any personal information to or on the Website. We do not knowingly collect personal information from children under 16. If you are under 16, do not use or provide any information on this Website. If we learn we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at privacy@youspot.com.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page with a notice that the privacy policy has been updated on the Website home page. If we make material changes to how we treat our users' personal information, we will notify you by email to the primary email address specified in your account. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at: privacy@youspot.com.